PLEASE NOTE: In order to comply with adjusted CT Open Meeting laws, this Zoom meeting will be recorded and posted on the Common Ground website
New Haven Ecology Project
Board Meeting Agenda
September 19, 2022
Present: Bob parker, Monica Maccera Filppu, Beth Klingher, Abigail Roth, Ky Andersson, Peter Ludwig, Errol Saunders, Christopher Hayes, Alexis Smith
Staff: Elena Augusewicz, Joel Tolman, Rebecca Holcombe, Mark Loalbo, Cherry Paquette Emmanuel, Crystal Fernandez
Bob Called the meeting to order at 5:36pm
Public Comment (5:36) (two minutes per person for a total time limit of 30 minutes, or by email; see instructions below) Sign up for Public Participation HERE
No Public Comment
Business Requiring Approval (5:37)
Peter moved to approve, Abby seconded, the minutes were approved. There was one abstention.
Invoices Needing Approval
Thurston Foods $11228.23 (multiple bills from Aug to date)
Corporate Systems Consulting $5,694.00, new staff laptops for NHEP
National Audubon Society $5,300.00, mini grant for West have Wildlife Guides
Zangari Cohen Cuthbertson $13,437.50
WeRadiate $7500.00 Smart Sensor Compost Technology installation
Beth moved to approve all invoices, Kyeen seconded the motion. The Invoices were approved unanimously.
Executive Director Report (x:xx) (Monica)
Monica celebrated the work of the Development Team and other staff over this past weekend at Feast from the Fields. She also explained the upcoming Staff Wellness Wednesdays and that staff lunch and the salad bar are back in full swing.
Cherry shared her screen to display a presentation on the School Improvement Plan and answered questions from the board.
Audit Committee (6:12)
The Audit committee did not meet in July or August. The Audit is in progress now and we will have a draft audit to start reviewing in October.Gioia Connell has agreed to take over the audit committee leadership from Deloris Vaughn.
Building Committee (6:15) (Bev)
The Building Committee will meet in September with water management experts from NRCS to review their recommendations for site improvements to manage water run-off.
Development Committee Report (6:15) (Audrey)
The Development committee did not meet formally this month as board members and development team staff have been working on the Feast from the Fields event.
Finance Committee Report (6:15) (Beth)
The Finance Committee met on September 13th to review July Budget vs Actuals and September and Invoices to be paid. The Finance Committee will meet next on Friday, October 21st at 4pm.
Governance Committee Report (6:20) (Bob)
The Governance Committee met on September 15th. The discussion centered on board membership and the Executive Director evaluation processes. It was also announced that Charles would join the negotiations team moving forward. The next regular meeting is scheduled for October 20, 2022.
School Committee Report (6:21) (Monica)
The School Committee did not meet before September 19th and does not have any requests for the board. The committee will meet in late September or early October to review possible student and teacher board member candidates.
Two students have submitted applications for the Student Board Position and Monica, Bob and Chris will meet with those applicants this week. After that, they will run a student wide election.
New Business (6:22)
Executive Session (6:22)
Ky moved to enter into Executive Session. Peter seconded this motion. The movement to enter into executive session was approved unanimously. The board moved into executive session at 6:22pm.
The board returned from executive session at 6:30
Peter moved to adjourn at 6:31pm and Errol seconded. The meeting was adjourned unanimously.
Next Meeting: Monday, October 24th 2022 at 5:30 pm via Zoom
In order to comply with adjusted Connecticut Open Meeting laws, any member of the public wishing to participate in the meeting must sign up on the Public Participation Sign-up Document. Sign-ups for Public Participation will open at 5 pm on the last business day before the meeting (Friday, September 16th) and will close at 5:00 pm on the day of the meeting (Monday,September 19th) Public Participation is limited to 2 minutes per person up to 30 total minutes. Anyone wishing to make a statement to the board can also submit testimony in writing to Bob.Parker@nhep.com by 5:00 pm on the day of the meeting. All submitted documents will be included in the publicly shared meeting minutes.