PLEASE NOTE: In order to comply with adjusted CT Open Meeting laws, this Zoom meeting will be recorded and posted on the Common Ground website
New Haven Ecology Project
Board Meeting Agenda
August 29, 2022
Join Zoom Meeting
Public Comment (5:30) (two minutes per person for a total time limit of 30 minutes, or by email; see instructions below) Sign up for Public Participation HERE
Business Requiring Approval (6:00)
Invoices Needing Approval
Corporate Systems Consulting $33,120.00 Student Chromebooks, $32,000 of this will be offset with ECF USAC Money
Corporate Systems Consulting $9,490.00 new Staff laptops to replace old/broken hardware
Cedar Structures $25,000 custom outdoor classroom using CDBG money (Approved by city); no invoice yet as the structure has not been built.
HAFSCO $21,597.80 New walk in Cafeteria Freezer installation. Was approved with 8 Yea votes from board members and approval from the Finance Committee via email. Had to be approved in advance of this meeting to begin work and order parts before the start of the school year.
Executive Director Report (6:30) (Monica)
Audit Committee (7:00)
The Audit committee did not meet in July or August. The Audit is in progress now and we will have a draft audit to start reviewing by October 1.
Building Committee (7:00) (Bev)
The Building Committee will meet in September with water management experts from NRCS to review their recommendations for site improvements to manage water run-off.
Development Committee Report (7:00) (Audrey)
Finance Committee Report (7:05) (Beth)
The Finance Committee met on August 25th to discuss the audit timeline and process for revising finance policies and procedures. The Finance Committee will meet again at 5pm on Tuesday, September 13th.
Governance Committee Report (7:15) (Bob)
The Governance Committee met on August 18th. Topics included potential new board members and several new items to be considered for future bylaws revisions. For further information, contact Bob Parker.
School Committee Report (7:15) (Monica)
The school committee will meet on Monday, August 29th to review the SY 2022-2023 Student Handbook and recommend it for board approval as well as to discuss School Committee membership and the teacher member of the board.
New Business (7:20)
Next Meeting: Monday, September 19th 2022 at 5:30 pm via Zoom
Public Comment: In order to comply with adjusted Connecticut Open Meeting laws, any member of the public wishing to participate in the meeting must sign up on the Public Participation Sign-up Document. Sign-ups for Public Participation will open at 5 pm on the last business day before the meeting (Friday, August 26th) and will close at 5:00 pm on the day of the meeting (Monday, August 29th) Public Participation is limited to 2 minutes per person up to 30 total minutes. Anyone wishing to make a statement to the board can also submit testimony in writing to Bob.Parker@nhep.com by 5:00 pm on the day of the meeting. All submitted documents will be included in the publicly shared meeting minutes.