Common Ground Board Meeting Agenda for January 27, 2025

January 27, 2025

AGENDA

By Microsoft Teams

Join the meeting now
Meeting ID: 240 000 422 943

Passcode: xt3PB3Ac

Welcome 

Public Comment (5:30) (two minutes per person for a total time limit of 30 minutes, or by email; see instructions below) Sign up for Public Participation HERE

Business Requiring Approval (6:00)

Minutes of the December 16th Board Meeting

Minutes of the January 10th Board Meeting

Motion for Certified Resolution: N/A

Invoices Needing Approval

• ABM Cleaning Contract $7,762.64 per month – annual increase for min. wage adjustment, *budgeted. Please bring a motion to approve for recurring monthly payment at this rate through Dec. 2025 to the Jan. board meeting. 
• MK Golden LLC $6900 – One time Arbitration fee for a case that occurred over the summer. *unbudgeted
• Thurston Foods $5,208.67 – regular food bill *budgeted
• Automated Building Systems $9869.30 – Remainder of $14,099 contract from this summer to repair and replace major computer hardware that runs the springside HVAC systems. *unbudgeted– This specific item was not budgeted for but there is room for allowance in this $138,000 budget line, with this expense we are at $90,000
• Equitable Financial $10,734.70 (NHEP) and $7050 (CGHS) – 403b Contributions for first quarter of the year *employee funded account

Executive Director Report (6:05)

Link to January Director Reports

Committee Reports (6:15)

Minutes of all Committee Meetings will be posted on the Board of Directors Webpage by the end of each month.

Audit/Finance Committee (Jeff/Elena)

The regular meeting of the finance committee was held on January 23rd.

The meeting agenda and notes from the Audit/Finance Committee can be found HERE. 

Audit Status: 

• Both CGHS & NHEP State Audits were submitted by 12/31/24
• These are presented as Draft, the finished documents are in process and have no changes. 
  • CGHS Draft
  • NHEP Draft
  • There were two findings, they are listed here along with the Corrective Action Plan
• CGHS Federal Audit was submitted to the IRS on 1/15/24

Monthly Financial Package Presentation (Margaret) 

• CGHS & NHEP Combined

Search Committee (Jeff)

• The search committee ended the search process with their final interview on January 17th 2025. 
• The board met to review the candidates on January 21st. 
• The candidate will be selected in the executive session January 27th. 
• The governance committee will be meeting this week to start the transition process.

Governance Committee Report (Alexis)

The governance committee met on January 23rd. They will give a verbal update.

Development Committee Report (Brian + Committee)

The Development Committee met on Tuesday, January 14th. 

Minutes of the meeting can be found HERE.

School Committee Report (Liz) 

The School Committee met on January 22nd.

Minutes from the School Committee Meeting can be found HERE.

New Business (6:45)

Executive Session (7:50)

Adjourn (8:00)

Next Meeting: Monday, February 24th.

Public Comment: 

In order to comply with Connecticut Open Meeting laws, any member of the public wishing to participate in the meeting must sign up on the Public Participation Sign-up Document. Sign-ups for Public Participation will open at 5 pm on the last business day before the meeting (Friday, February 21st) and will close at 5:00 pm on the day of the meeting (Monday, February 24th) Public Participation is limited to 2 minutes per person up to 30 total minutes. Anyone wishing to make a statement to the board can also submit testimony in writing to Alexis.Smith@nhep.com  by 5:00 pm on the day of the meeting. All submitted documents will be included in the publicly shared meeting minutes.