Common Ground Board Meeting Agenda for Feb. 26, 2024

This Meeting will be held By Zoom 

February 26th  5:30pm

Join Zoom Meeting

Welcome 

Public Comment (5:30) (two minutes per person for a total time limit of 30 minutes, or by email; see instructions below) Sign up for Public Participation HERE

Business Requiring Approval (6:00)

Minutes of the January 29th Board Meeting 

Invoices Needing Approval

• Environmental Engineering (replacement water furnace compressor) – $9,138.95
  • This is covered by insurance minus our $1,000 deductible
• Thurston Foods – $7,514.15
• Xerox Financial Services – $8,526.00
• ABM Cleaning- New Contract as of 1/1/24 $7464.00. Approve for monthly payment until Dec. 31. 2024. This is a monthly increase of $287 ($3,444 over the 12 months of the contract). 

Executive Director Report (6:00) (Monica)

Committee Reports

Minutes for all Committee Meetings will be Posted on the Board of Directors Webpage by the end of each month

Audit Committee (6:45) (Gioia and Jeff)

The Audit Committee will not meet again until November or December 2024 to review the FY 24 audit.

Finance and Development Committee Report (6:50) (Jeff)

The Finance and Development committee met on February 22nd  to review  Budget vs. Actuals as of January 30  and Invoices for approval. The committee discussed cash flow concerns and development strategies including the possibility of a Board of Advisors for fundraising purposes. The committee discussed and reviewed an amendment to the Finance Policies and Procedures specific to federal grants. The Finance and Development Committee will next meet on Thursday, March 21st at 4pm.  For more info contact Jeff Carter.

The Finance and Development Committee asks the Board to approve THIS Amendment to Finance Policies: Policies and Procedures for Federal Grants 

Governance Committee Report (6:55) (Shelly)

The Governance Committee met on February 20th and will share meeting updates at the full board meeting.  Please contact Shelly.Hicks@nhep.com with any questions. 

Personnel Committee Report (7:00) (Monique)

The Personnel Committee met on February 6th and on February 20th and will share meeting updates at the full board meeting . Please contact Monique.Frasier@nhep.com with any questions. 

School Committee Report (7:05) Liz  

The School Committee met on February 21st with a curriculum subcommittee meeting on February 7th, 12th and 26th. and will share a synopsis of their meeting with the full board.  The next meeting date is March 20th with possible curriculum subcommittee meetings befor that..  For more information contact Liz.Cox@nhep.com 

New Business (7:10)

Executive Session (7:15)

Adjourn (7:30)

Next Meeting: January 29th (by zoom) 

Public Comment: 

In order to comply with Connecticut Open Meeting laws, any member of the public wishing to participate in the meeting must sign up on the Public Participation Sign-up Document. Sign-ups for Public Participation will open at 5 pm on the last business day before the meeting (Friday, February 23rd and will close at 5:00 pm on the day of the meeting (Monday, February 26th ) Public Participation is limited to 2 minutes per person up to 30 total minutes. Anyone wishing to make a statement to the board can also submit testimony in writing to Alexis.Smith@nhep.com  by 5:00 pm on the day of the meeting. All submitted documents will be included in the publicly shared meeting minutes.